What the report is designed to do
A condition report connects photographs and field-area observations to maintenance decisions. It separates known information from unknown information and distinguishes completed service from work recommended for later review.
- Field overview and known system information
- Inspection date and field access notes
- Surface and fiber observations
- Infill observations and documented measurements
- Seam, inlay, edge and transition observations
- Sport-specific high-wear areas
- Photographs tied to field locations
- Testing data when applicable
- Repairs identified and maintenance performed
- Recommended next actions and maintenance-planning notes
Field Overview
The overview can record location, sport, approximate age, manufacturer or system if known, use information supplied by the owner and available maintenance history. Unknown details remain marked unknown rather than guessed.
Condition observations
Surface, infill, seam, inlay, perimeter and high-wear notes should identify where the observation occurred. Photographs can be keyed to a field map so a future reviewer can locate the same area.
Testing, repair and next actions
Qualified-provider testing data may be attached when applicable. Repairs identified are separated from maintenance performed, and recommendations can be organized by immediate review, near-term maintenance, monitoring or capital planning.